1.2.6 Suggested Verification Sources

Verification Item

Suggested Verification Sources

Immigration Status

• SAVE
• INSImmigration and Naturalization Service or USCISUnited States Citizenship and Immigration Services Alien Registration Card (Permanent Residence Card, Green Card, Form I-551)
• Naturalization certificate
• SSASocial Security Administration query to verify work quarters
• Military services papers

• Military Affidavit (F-02431) CWW manual letter: Imm ROP: Military

• Other Immigration letters and certification of status documents (trafficking victims, battered immigrant)

Wisconsin ResidencyResidency refers to Wisconsin residency and not the mailing address. Contrast this with address in the glossary.

• Current rent receipt that must show address
• Current mortgage receipt
• Current lease agreement
• Landlord inquiry
• Current utility bill with address and responsible person’s name
• Check stub with current address
• Driver’s license
• Home visit
• Subsidized housing authority approval
• Post office statement or collateral contact
• Library card
• Voter registration
• Piece of mail received at claimed residence
• Real estate tax statement or receipt
• Weatherization program approval or denial
• Renter or homeowner’s insurance documents
• School registration record
• Letter from employer offering job
• Telephone book
• Motor vehicle registration
• List of residents from a treatment center official, group home, etc.
• Written statement from non-relative
• Legal or government issued document with name and address

• Bank Statement with name and address

• Mobile phone bill with name and address

• DMV Data Exchange

• Data Exchange for individuals receiving State SSI benefits

• Verified through another program
• Collateral contact

Monthly Gross Income

Earned Income:

• Dated check stubs from the previous 30 days with the employee's name or ID number
• Earnings report or statement from employer
• IEVS report or computer match from another state - to be used only if no other form of verification exists. IEVS matches are not verification of the income an employee has earned. IEVS is an indicator that income was earned from that employer sometime during the three months of the work quarter identified. For change reporting requirements see 6.1.1 Change Reporting for All Food Units (Simplified Reporting).

Unearned Income:

• Department of Workforce Development unemployment query

• Pension statement

• SSASocial Security Administration’s WTPY report

• Current award letter

• Current SSASocial Security Administration or SSI check

• Collateral contact with the employer, SSASocial Security Administration, insurance company

• IEVS report or computer match from another state - to be used only if no other form of verification exists. IEVS matches are not verification of the unearned income. IEVS is an indicator that unearned income was received sometime during the three months of the quarter identified.

For self-employment or farm income and expenses:

• Income tax return from the previous tax year

• Self-Employment Income Report Form(s) (SEIRFSelf-employment Income Report Form)

• Bookkeeping records

Primary Person’s ID**

• Birth record query

• Birth certificate

• IEVS match

• SSASocial Security Administration (SOLQ/SOLQ-I matches)

• Baptismal certificate

• Military service papers

• Immigration or naturalization papers

• Hospital birth record

• Adoption record

• Passport or US citizen ID card

• Family bible

• Paycheck

• Driver’s license

• Completed SS-5

• Confirmation or church membership papers

• Voter registration card

• Family records (birthday books, genealogy, newspaper birth announcement, marriage license, support or divorce papers)

• Employee ID card

• Life insurance policy

• School records (ID, report cards, diploma)

• State/federal or Indian census records

• Medical records (vaccination certificate, doctor’s or clinic’s records, bills)

• Other social service program ID (when another program of assistance has already verified ID, ID for FoodShare requirements is complete)

• Labor union or fraternal organization records

• Court order of name change, marriage certificate, or divorce certificate

• Wage stubs

• Voter’s registration card

• If verified for another program of assistance, no additional verification required

Disability/Blindness

• Statement or collateral contact from VAVeterans Affairs disability benefits

• Statement, check, or collateral contact from Social Security Administration

• Statement or collateral contact that proves a person receives a Railroad Retirement disability annuity and also qualifies for Medicaid

• Statement or collateral contact

• Statement that a person receives Interim Assistance benefits pending the receipt of SSI and SSDI

• Statement or collateral contact that proves that an individual receives general assistance and meets the SSA guidelines for a disability

• Data exchange with SSA/SSI

ABAWD Work Requirement Exemptions*

• Agency form, such as form F-01598 Medical Exemption from Work Requirement for ABAWDs

• Statement from health care provider, social worker, or AODA service provider

• Employer form/paystub/tax document/EVF-E

• Data exchanges

• By using information made known to the agency including in-person agency verification of a visibly obvious ABAWD status or exemption, such as pregnancy or inability to work due to a temporary or permanent health condition

• IM worker determination that the member is unfit for employment without requiring a statement or additional verification

• Information known to the agency

• Collateral contact

• Other acceptable written statement

Verification Item

Suggested Verification Sources

Dependent Care*

• Written statement from provider

• Cancelled check

• Collateral contact with provider

• Paid receipt or bill

• Collateral contact with child care worker (Wisconsin Shares)

• Receipts or bills for costs associated with care such as additional fees, field trips, camps, supplies, transportation

Shelter / Utility Expense*

• Mortgage payment records

• Rent receipt

• Statement from landlord

• Lease

• HUD subsidized housing approval

• Property tax statement

• Real estate agreement

• Canceled check for rent or utility payment

• Statement from person(s) with whom the food unit shares shelter costs

• Utility bill

• Utility budget amounts

• Statement from utility company

• Landlord inquiry

• Deferred payment agreement

• Firewood receipt

• Telephone bill

• Documented collateral contact with landlord or utility company

• Statement or receipt from landlord for utilities paid by landlord

• Homeowner's insurance policy or billing statement

• Statements from collateral contact

• WHEAP/LIHEAP or other energy assistance

SSN**

• Social Security Card

• Form 1610 (I-D)

• Form SS-5 – Application for a Social Security Card

• Form 2583

• Tax documentation (W-2, tax return form, refund check)

• SSASocial Security Administration documents such as award/denial letter or SSA/SSI benefit check

• SOLQ-I search

Age

• Birth certificate

• IEVS match

• Baptismal certificate

• Military service papers

• Immigration or naturalization papers

• Hospital birth record

• Adoption record

• Passport or U.S. citizen ID card

• Driver’s license

• Family records (birthday books, genealogy, newspaper birth announcement, marriage license, support or divorce papers)

• Life insurance policy

• School records (ID, report cards, diploma)

• State/federal or Indian census records

• Wisconsin birth query

Relationship

• Birth record query

• Birth certificate

• Baptismal certificate

• Military service papers

• Immigration or naturalization papers

• Hospital birth record

• Adoption record

• Family Bible

• Confirmation or church membership papers

• Family records (birthday books, genealogy, newspaper birth announcement, marriage license, support or divorce papers)

• Life insurance policy

Household Composition

• Written or oral statement from a third party

• FoodShare Buy and Make Food Separately (F-02491) signed by applicant indicating food is purchased and prepared separately from other household members

School Enrollment Status

• Report card

• Collateral contact with school authorities

• Current school schedule

• Enrollment letters

• Financial aid papers

• Literature from the school (brochure or online program information)

• Collateral contact with Job Center of Wisconsin, FSET, or an employment agency

Huber Status

• Agency Form
• Collateral Contact
• Court Order
• City or County Records
• Lawyer Statement or Record
• Other Acceptable Written Statement

Lost or destroyed food

• Power outage map

• Statement from utility company

• Statement from insurance company

• Report from fire department

• Disconnection notice

• Receipt from purchase of replacement freezer or refrigerator

• Landlord statement

• Non-household member collateral statement

• Statement from community organization

Verification Item

Suggested Verification Sources

Child support paid out

• KIDSKids Information Data System/CARES Interface

• Court documentation

Legal Obligation to pay child support

• KIDS /CARES Interface

• Court documentation

Medical Expenses

• Billing statement

• Itemized receipts

• Medicare card showing Part B coverage

• Health insurance policy showing premium, coinsurance, co-payment, or deductible.

• Medicine or pill bottle with price on label

• Statement from pharmacy

• Repayment agreement with provider

• Written statement or collateral contact from doctor verifying over-the-counter drug was prescribed

• Bill for services of a visiting nurse, home-maker, or home health aide

• Lodging or transportation receipts, or both, for obtaining medical treatment or services

• Bill or receipts for animal food, training, or veterinarian services for a specially trained service animal

• Bill or receipt for purchase or rental of prescribed equipment or medical supplies, or both

• IM case record for a Medicaid deductible