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State of Wisconsin |
HISTORY |
The policy on this page is from a previous version of the handbook.
7 CFR 273.3
Applicants for FoodShare benefits must live in or be temporarily absent from Wisconsin.
Guidelines for determining residency (1.2.3.5 Wisconsin Residency Verification):
| Note: | Applicants already receiving other programs of assistance, such as BadgerCare, have already been determined to be living in Wisconsin. No further action is required to determine the applicant is living in Wisconsin. |
7 CFR 273.1(b)(1)(iii)
Children are included in the food unit of their primary caretaker, with whom they live.
There may be situations when the living arrangement of a child is not easily determined. There are many methods that can be used to determine where the child is living.
If the living arrangement of a child is questionable, court documents can be used to determine if there is a primary caretaker designated. If the living arrangement is a 50-50 joint placement, and one parent is not designated as the primary caretaker, the parents can be asked to decide.
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Note: |
A person can be in more than one food unit, but may only receive benefits in one FoodShare assistance group at a time. A person cannot be a member of more than one FoodShare assistance group in the same month. (3.3.1 Food Unit/Assistance group/Relationships) (3.4.1 Dual Membership and Duplicate Benefits). |
If the parents cannot or will not decide, compare the parents' activities and responsibilities against the following list and determine which one is exercising more control than the other:
Only one parent can receive FoodShare for a child. If you still cannot determine which assistance group the child should be in, the child should be included in the assistance group of the parent who first applied. Use the best information available to make your decision, and document in case comments the basis of your determination.
“Nesting” or “bird's nest” custody is a joint custody arrangement where the children remain in the family home and the parents take turns moving in and out of the family home. In other words, the parents are “visiting” the children instead of the children visiting the parents. The parents share financial responsibility for the home and the children. As long as the nesting agreement is in place and being followed, both parents and children will remain as one food unit and assistance group.
| Example 1 | Holly lives with her mother in Gleason. She attends school in her mother's district and her mother maintains a home for her. Her mother is the primary caregiver. Her father states Holly only visits him on the weekends. Her father is receiving FoodShare. Holly is considered as "living" with her mother and would be included in her mother's food unit if she applied. Her father cannot include her in his food unit. |
| Example 2 | Fran (mother) has legal custody of Clarence. However, Clarence lives with his grandmother and occasionally visits his mother. Clarence is considered to be living with his grandmother and would be included in grandmother's food unit if she applied. Clarence would not be included in his mother's food unit since he is living with his grandmother. |
| Example 3 | Mary and Rich have joint/shared custody of Ryan. Ryan spends days with Rich because Mary works days. Ryan spends nights with Mary because Rich works nights. However, Mary maintains a home for Ryan, he attends school in his mother's district, and she provides for most of his needs. Ryan is considered to be living with Mary and can receive FoodShare with her. Ryan would not be included in Rich's food unit since Ryan is living with Mary. |
| Example 4 | Pam and Paul have 50/50 shared custody of Emily. Neither is designated as primary caretaker. They do not agree on who exercises more control over Emily. They both have Emily for three and one half days per week. They live in the same school district, both are contacted in an emergency, etc. Paul comes in to the agency to apply for FoodShare first. Emily would be included in Paul's food unit. |
| Example 5 | Trudy and John have a nesting agreement in place. Trudy is staying in the family home with the children Monday, Tuesday, and every other Wednesday, Saturday, and Sunday. John is staying in the family home with the children Thursday, Friday, and every other Wednesday, Saturday, and Sunday. The household bills such as mortgage, utilities, and child care expenses are shared between Trudy and John. As long as this agreement is in place and being followed (even when the divorce is final), Trudy, John, and their children are all considered one food unit and assistance group. |
Include in the food unit an individual temporarily absent from the food unit when the expected absence is less than two full consecutive calendar months past the month of departure. Some examples are absence due to illness or hospitalization, employment, and visits.
To be considered temporarily absent, one must meet ALL of the following conditions:
EXCEPTION: When a food unit member is in residential drug and alcohol treatment, the member is considered temporarily absent for the duration of the treatment unless they want to use FoodShare benefits at the treatment facility.
Attending school - Persons temporarily absent due to attending school are no longer included in the food unit.
Hospitalized newborn - Infants who remain hospitalized for an extended period of time should be added to the food unit, even if the absence is greater than two consecutive months.
Nesting agreement - Parents temporarily absent due to a nesting agreement should be included in the food unit.
| Example 6 |
Karley resides with and receives FoodShare with her mother. On June 6, it is reported that on June 1st Karley went to stay with her father in Madison for the summer. She will be returning to her mother's home on August 15. The month of departure is June. Since she is only absent for one full calendar month (July), she is not considered temporarily absent from her mother's household. She will not be out of the mother's home two full consecutive calendar months past the month of departure. |
| Example 7 |
Karley's mother reports Karley will be leaving on May 24 to spend the summer with her father. Karley is expected to return to her mother's residence on August 1. Because Karley will be absent from her mother's home for two full consecutive calendar months (June and July), she would be considered absent from the home. Karley should be removed from her mother's food unit the next possible benefit month July 1, and added back to the food unit when she returns. Karley will be eligible for benefits the first full benefit month after she has been reported back in the home. |
Someone absent solely for full-time service in the military is not considered temporarily absent, but is part of the food unit. However, this individual would not be part of the assistance group. Income from this individual may be included in the FoodShare assistance group if it is available to the other food unit members.
If military income is direct-deposited into an account jointly owned by the person in the military and a member of the FoodShare assistance group, it will be counted as unearned income, with the exception of combat pay. Military allotments paid to a spouse or dependent of the person in the military are budgeted as unearned income as long as the spouse or dependent is a member of the FoodShare assistance group. This includes cash sent directly from the person in the military to a FoodShare assistance group member.
Please see 4.3.4.3 Disregarded Unearned Income for the treatment of combat pay.
An individual who is incarcerated for more than 30 days is ineligible for FoodShare unless they meet all the Huber criteria listed below.
Huber law prisoners who are released from confinement for the purpose of caring for members of their family and who purchase and prepare meals with their family members can still be included in the food unit and may be eligible for FoodShare benefits. The prisoner must meet all financial and non-financial eligibility requirements.
A Huber Law prisoner is caring for his or her family if he or she meets all the following criteria:
A Huber law prisoner released under a bracelet monitoring program who continues to live in the home is eligible for FoodShare.
For FoodShare, if an individual’s Huber status is questionable, request verification (1.2.6.2 Verify if Questionable).
The temporary absence policy (3.2.1.2) time limit does not apply for Huber and those monitored under the bracelet program.
| Note: | Under simplified reporting rules, a change in household composition is not required to be reported until SMRF or renewal. |
| Example 8 | A mother with three school age children has been sentenced to serve 90 days in a Huber facility. She is released at 8:00 A.M. to her place of employment and must report directly back to the Huber facility by 4:30 P.M. This mother is absent from the household and is not eligible for FoodShare benefits. |
| Example 9 | A father applies for FoodShare for himself and his two school age children. He is sentenced to serve 90 days in a Huber facility. Under the terms of his sentence he is released each morning at 6:00 A.M. to report to his job; at 3:00 P.M. he is to leave his job and report to his home to care for his children, including fixing and eating dinner with them. He must report back to the Huber facility by 8:00 P.M. This father is temporarily absent from the FoodShare household and is eligible for FoodShare benefits. |
| Example 10 | A father is on a bracelet monitoring program under the Huber program, living with his wife and child at home and working full time. Some of his wages are intercepted by the county jail to offset incarceration and monitoring costs. Treat this case as a FoodShare assistance group of three and budget the gross amount of his wages. |
7 CFR 271.2
A homeless individual is someone who lacks a fixed and regular nighttime residence or an individual whose primary nighttime residence is:
A supervised shelter designed to provide temporary accommodations (such as a welfare hotel, congregate shelter, or transitional housing),
A halfway house or similar institution that provides temporary residence for individuals intended to be institutionalized,
A temporary accommodation for not more than 90 days in the residence of another individual, or
A place not designed for or ordinarily used as a regular sleeping accommodation for human beings (a hallway, bus station, a lobby, or similar places).
| Note: |
A homeless youth is someone, other than a foster child who is under 18 years of age, who is temporarily seeking accommodation in the residence of another individual other than his or her parent. A homeless youth under “parental control” must apply as part of the same food unit as the adult. A homeless youth under parental control is defined as someone who is financially or otherwise dependent on a member of the household, unless state law defines such a person as an adult. While some homeless youth may fall under the parental control of a non-parent household member, other homeless youth may not. Anyone who, under FoodShare policy, is considered an individual living alone, should be afforded the opportunity to apply as a one-person household. |
| Example 11 | Jack is a 16 year old homeless youth who is working part-time and is not financially dependent on the adult with whom he is temporarily residing with. In this case, Jack can apply for FoodShare as a one-person household. |
Determine eligibility for a homeless shelter resident as if he or she is living independently (not residing in an institution or facility). Homeless shelters include transitional and temporary housing. An individual residing at a shelter for the homeless is homeless.
Transitional housing helps homeless people move to independent living in a reasonable amount of time. It includes housing designed to serve deinstitutionalized homeless individuals, homeless people with mental disabilities, and homeless families with children.
Temporary housing includes housing commonly known as a "rooming house".
The homeless person may use FoodShare benefits to purchase prepared meals from authorized shelters, some restaurants, and grocery stores.
A shelter authorized to accept FoodShare benefits may not also be the person's authorized representative.
7 CFR 273.1(b)(7)
An institution is any establishment that provides care and/or services above and beyond meals and lodging.
A resident of an institution is anyone who receives the majority of his or her meals as part of the institution's normal operations (greater than 50 percent of three meals daily).
Residents of institutions are ineligible for FoodShare.
Some facilities appear to be institutions but are not. Persons living in the following licensed or authorized facilities may be eligible for FoodShare:
7 CFR 273.11(f)
A group living arrangement is a public or private nonprofit residential setting serving no more than 16 residents. It must be certified by the appropriate state or local agencies. An example may be a community-based residential facility.
Any resident of a group living arrangement who is elderly, blind, or disabled may be eligible for FoodShare.
The resident may purchase meals from the group living arrangement when FNS authorizes the facility to accept and redeem FoodShare (2.1.3.3 Use of an Authorized Representative).
Determine the resident's eligibility as a one-person food unit (3.3.1 Food Unit/FoodShare Assistance Group/Relationships) when the facility applies as an authorized representative. If the resident applies on his or her own behalf, determine the group size according to food unit rules.
Residents of a group living arrangement who move out before the 16th of the month should have half of their FoodShare allotment for the month returned by the authorized representative.
| Note: | A group living arrangement or facility authorized representative must not be listed as an authorized buyer for anyone living in the facility. |
An RCAC is a place where five or more adults reside that consists of independent apartments, each of which has an individual lockable entrance and exit, a kitchen, including a stove, an individual bathroom, sleeping, and living areas. Residents of RCAC facilities that offer optional meal services, separately from the cost of care can be treated as single apartment dwelling residents and be non-financially eligible for FoodShare.
Residents of these facilities that do not have these services separate from the cost of care may be eligible if the resident meets the eligibility criteria for a group living arrangement (3.2.1.5). Residents are ineligible for FoodShare if they choose a meal plan provided by the facility that provides a majority, more than 50%, of their daily meals.
Every tenant has a signed “Service Agreement” with the RCAC provider which lists the services the tenant is to receive from the facility (including meals) and the fees charged for those services. Charges for meals should be separately identified in this agreement. Both the resident and the facility have copies of the service agreement (contract). However, most RCAC’s do not have a separate lease for individual tenants.
The name and address of the facility on the service agreement can also be used to verify that the residence is an RCAC by checking against DHS' Residential Care Apartment Complex Directory.
The IM worker must determine and verify the meal situation for each RCAC resident who requests FoodShare.
| Example 12 | Maria lives in an RCAC. Her service agreement shows she has no meals included in her cost of care, but she does have the option to select from various meal plans. She has opted to prepare all of her meals herself and not purchase any meal plan from the RCAC. She would be non-financially eligible for FoodShare. The CWW Current Demographics page would be coded as 01. |
| Example 13 | John also lives in the same RCAC. He has opted to purchase one of the dinner meal plans from the RCAC. Because the meal plan is purchased separately from his cost of care and the plan provides less than 50% of his daily meals, he would also be non-financially eligible for FoodShare. The CWW Current Demographics page would be coded as 01. |
| Example 14 | Francis lives in an RCAC that does not offer the option to buy meal plans separately from the cost of care. Her meals are included in the monthly cost of care. She does not meet the non-financial eligibility criteria for FoodShare unless she is blind or disabled. |
An AFH is a type of group living arrangement where care and maintenance above the level of room and board, but not including nursing care, are provided in a private residence by the care provider whose primary domicile is this residence. The residence may have three or four adults, or more adults if all of the adults are siblings, each of whom has a developmental disability. A residence that meets these criteria can be considered an AFH regardless of whether it is licensed to be an AFH.
The individual in an AFH who is receiving foster care or paying board may be in their own FoodShare assistance group. This is true regardless of whether the care provider prepares the individual’s meals as part of the care that is received in the AFH.
The individual providing care for an individual(s) in an AFH can choose to include an individual(s) in their group or they can be separate. However, the care provider would be required to include his or her spouse and/or any children under the age of 22 in their group.
7 CFR 271.2
7 CFR 273.11(e) and (f)(6)
DHS 75.03 General requirements
Residential alcohol and drug treatment facilities are defined as: private facilities, nonprofit organizations or institutions, community-based residential facilities, hospitals, or publicly operated community mental health facilities. These facilities are not institutions.
The Department of Health Services certifies these facilities according to DHS 75.03 General requirements. State certification of these facilities should not be confused with state licensing of drug and alcohol treatment facilities. Such licensing is not required for FoodShare eligibility.
For an individual of a residential treatment facility to be certified to receive and use their FoodShare benefits to purchase meals, the facility must either be:
Title XIX list of facilities for substance abuse and for mental health.
An individual residing in a treatment facility may voluntarily apply for FoodShare. If an individual will be using FoodShare to purchase meals, the facility or an employee of the facility must be designated as an authorized representative with the F-10126B (scroll through the forms and select F-10126B) Appoint, Change, or Remove an Authorized Representative: Organization form. The authorized representative must apply on the individual’s behalf (see 2.1.3.3 Use of an Authorized Representative).
If the individual is the primary person on an existing case, the facility or employee will need to be added as an authorized representative. All other household members will need to re-apply on their own to continue to receive benefits. Individuals residing in the facility must receive or have access to their notices, access to their case information and be allowed to file a fair hearing.
The resident is the QUEST cardholder and the primary person on the case. The QUEST cardholder or the authorized representative, if granted permission by the resident, may purchase meals prepared and served by the facility, food purchased from another authorized retailer, or both.
Reminder: The authorized representative cannot also be the authorized buyer.
Determine the eligibility of an individual residing in a treatment facility as a one-person FoodShare food unit, unless the resident is a parent whose child(ren) resides with them at the facility. Include any child(ren) residing with their parent(s) at the facility, whether or not the facility provides the majority of the child(ren)'s meals, when determining eligibility.
| Note: | Faith-based treatment and rehabilitation facilities are not required (by law or FNS regulation) to allow residents to opt-out of religious programming or activities in order to participate in the FoodShare program. |
When a household is discharged from the treatment facility, the facility must perform the following:
If a member from an existing FoodShare case is residing in a drug or alcohol treatment facility and is not using FoodShare benefits to purchase food and meals, the member is considered temporarily absent from the home.
Outpatient treatment centers offering communal meals must meet both of the following criteria to be eligible to accept FoodShare benefits:
7 CFR 273.11(g)
A shelter for victims of domestic violence is a public or private nonprofit residential facility serving this population.
Shelters for victims of domestic violence may act as the authorized representative for FoodShare applicants and members. Document the basis that the facility is eligible to participate. Any shelter for victims of domestic violence authorized by FNS to redeem FoodShare benefits at wholesale stores is eligible.
A shelter resident may be a member of an eligible FoodShare assistance group before entering the shelter. Although in most cases an individual may not be a member of two FoodShare assistance groups in the same month, a resident of a shelter for victims of domestic violence may be eligible for dual benefits as a separate FoodShare assistance group while living at the shelter. This occurs when the earlier food unit contains the person who allegedly abused the resident.
They are food units separate from:
Residents of shelters for victims of domestic violence should have financial eligibility determined solely on the basis of the income and expenses of the individuals in the food unit now residing in the shelter, and they may count shelter room payments as shelter expenses.
Review the former FoodShare assistance group's eligibility and allotment. Re-test the former group and include the change in FoodShare assistance group composition.
Exempt residents of any federally subsidized housing for the elderly and disabled from the "residents of institutions" policy.
HUD funds some housing units primarily for the aged and disabled. This housing is called Section 202, Section 221(d)(3), and Section 236 housing. These housing units provide meals if the resident cannot get them without help.
Residents of 202/236 housing may still be eligible for FoodShare benefits. If you are unsure if a residence is an institution or 202/236 housing, contact the Wisconsin Housing and Economic Development Authority at 608-266-7884 to verify.
This page last updated in Release Number: 22-01
Release Date: 04/04/2022
Effective Date: 04/04/2022
Notice: The content within this manual is the sole responsibility of the State of Wisconsin's Department of Health Services (DHS). This site will link to sites outside of DHS where appropriate. DHS is in no way responsible for the content of sites outside of DHS.
Publication Number: P-16001