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State of Wisconsin |
Release 24-03 |
7 CFR 273.12(a)(iii)
Food units certified for 12 months and subject to simplified change reporting requirements are required to submit a six-month report form (SMRF) in the sixth month of the certification period. The form and any supporting documentation required to verify reported changes on the form must be submitted by the end of the sixth month (month the SMRF is due) to avoid a break in service.
Elderly, Blind, or Disabled (EBD) food units without earned income with 12-month certification periods are exempt from the six-month report requirement.
Food units with 36-month certification periods may be required to complete SMRFs every six months (see SECTION 2.2.1.2 36-MONTH CERTIFICATION PERIOD).
The following changes in income must be reported on the SMRF for FoodShare members:
Income verification at SMRF is only required for employment that meets the criteria listed above. An IM worker should not request verification of previously verified earned income that has not changed.
Self-employment income that has already been averaged is not to be re-verified unless a significant change is reported.
Other changes that must be reported on the SMRF are:
A signature is required on the SMRF. The SMRF can be signed by the primary person or by any adult food unit member or, if applicable, an authorized representative or legal guardian.
Any SMRF can be completed and submitted using the paper form, ACCESS, and by phone. A “no-changes” SMRF (all information on the mailed form is current and correct) can also be signed and submitted through MyACCESS.
| Note | The paper SMRF and the online form are available to members on ACCESS Renew My Benefits (RMB) and will have the employment, self-employment, unearned income, and child support expense fields pre-populated to reflect the most recently verified information in CWW. This is the income and expenses that are being used in the current FoodShare benefit calculation (the prepopulated information may not reflect all the income and expenses that factor into the budget). |
SMRFs must be submitted by the end of the month the SMRF is due to avoid a break in service. When a SMRF is submitted in the month it is due with changes requiring verification, a verification checklist will be sent giving 20 days to provide the requested verification. When the due date for verification goes into the month following the due month (7, 13, 19, 25, 31), FoodShare will reopen without a break in service so long as the required documentation is supplied on or before the verification due date.
| Example 1 | Emma is certified for FoodShare from January to December. Emma's SMRF is due in June. Emma returns the SMRF June 27 and reports new employment. Emma did not provide verification of the new income with the completed SMRF. Verification of the income must be requested. Although Emma returned the SMRF at the end of the month it was due, the due date for verification extends into July because 20 days must be allowed to provide verification. Emma provides the requested verification on July 12, prior to the due date of July 17. Emma’s certification period for FoodShare remains the same, January to December. Benefits go back to July 1 and are not prorated. |
If FoodShare closes for lack of SMRF, verification, or other reasons and the food unit takes the required action within the month following the month the form is due (7,13,19,25,31), the agency shall reopen FoodShare under the break in service policy and issue prorated benefits from the date the food unit took the required action. The benefit shall be prorated from the date the SMRF is returned if the action was taken prior to or by the verification due date set, or if the reason for closure is because of agency delay.
If FoodShare closes due to agency delay in processing a SMRF, benefits shall be restored back to the first of the month.
| Example 2 | Jon is required to submit a SMRF in March. Jon submits the SMRF April 7 . Jon reported a change in hours worked at existing employment Verification is requested and is due April 29. Jon submits the verification April 27. Jon’s benefits are prorated from April 7 forward because the verification was submitted by the due date, but the SMRF itself was submitted late. |
| Example 3 | Lillie was required to submit a SMRF by the end of August. Lillie submits the completed SMRF August 29. On the SMRF, Lillie reported new pension income. Verification of pension income is requested with a due September 22. Lillie provides the required verification on September 30. Lillie’s benefits are prorated from September 30 forward because her verification was submitted after the due date. |
If the SMRF process is not complete (a completed form and all verifications submitted) by the first day two months after the SMRF was due (month 8/14/20/26/32), a new application must be submitted unless the cause for delay into that month is agency delay. In instances, when a complete SMRF is submitted in the month following the month the form is due (7, 13, 19, 25, 31) and verification is required, verification must be provided before the end of that month, which may result in the member having less than 20 days to provide the verification. The worker will need to manually adjust the due date to coincide with the end of month seven.
| Example 4 | Gwen is required to submit a SMRF in February. Gwen submits the SMRF in month seven on March 26. Gwen must submit verification of her employment change by March 31. If verification is not provided, Gwen will need to reapply in March because the required verification was not submitted by the end of month seven. |
| Example 5 |
Joe has an open FoodShare case with a certification period of April through March with a SMRF due in September. Joe fails to return a timely SMRF in September and FoodShare closes effective September 30. Joe returns the SMRF with required verification on October 25, but the SMRF is incomplete and is missing a signature. The SMRF is returned to Joe and indicating a signed SMRF must be submitted by October 31 to avoid needing a new FoodShare application. Joe returned the signed SMRF on November 2. Since the completed SMRF was not submitted by the end of month seven, Joe will need to reapply for FoodShare. |
Complete Paper SMRF
To be considered complete, all of the boxes must be checked, and a signature must be provided on the SMRF. If a box is checked indicating a change but the details of the change have not been provided, it is still a complete SMRF. Missing details related to changes must be requested or the worker must contact the member for clarification.
If the SMRF does not have all of the boxes checked or is missing a signature, it is an incomplete SMRF (see Process Help, Section 3.4 Six Month Report Forms (SMRFs) for processing instructions).
When an incomplete SMRF is received, the household is notified that it must provide the missing portions that were not completed. The household is only required to return or provide the worker with the information needed for the sections that were not completed. The agency will already have the completed portions of the form.
| Example 6 | Midge returns her SMRF on June 10 and completes the household information section and signs the form, the rest is incomplete. Midge is sent a notice that her form was incomplete and a new SMRF. Midge completes all the sections of the form submitting it to the agency on June 25 but leaves the household information section blank and does not sign the form. Since those sections were already complete and submitted on June 10, the form is considered complete since all the sections on the form have been completed and submitted. |
This page last updated in Release Number: 24-03
Release Date: 12/18/2024
Effective Date: 12/18/2024
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Publication Number: P-16001