3.0.2 DOCUMENTATION REQUIREMENTS

Any document used to establish U.S. citizenship must show either a birthplace in the U.S, or that the person is otherwise a U.S. citizen.  In addition, any document used to establish identity must show identifying information that relates to the person named on the document.   See Process Help Chapter 68.1 for tools that IM wokers can use to assist clients and applicants in meeting this requirement.

3.0.2.1 Original documents and photocopies

Applicants and recipients are encouraged not to submit original documents through the mail.  If an original document is submitted, it must be copied for the case record and returned to the applicant or recipient. A photocopy of acceptable documentation is allowed.

3.0.2.2  One-time activity

Once the citizenship and identity requirement is met, it need not be applied again, even if the person loses MA at some point and later re-applies. A person should ordinarily be required to submit evidence of citizenship and identification only once, unless other information is received causing the evidence to be questionable.

NOTE: Do not re-verify identity for a person who has had his/her identity verified through the signing of a Statement of Identity for Children Under 16 Years of Age, HCF10154 (English) (Spanish).
 

3.0.2.3 Proper Documentation in Case Record

Documentation submitted by the applicant or recipient to satisfy the new requirement must be maintained in the case record.  If the documentation requirement is met through an automated data match, an electronic record of the data match is maintained by the State in CARES.  When scanning the documents used to meet the new policy you should use the document type Proof of Identity and Citizenship and the document naming convention code is still <ID>.

This page last updated in Release Number: 07-07

Release Date: 08/30/07

Effective Date: 08/30/07